🏢 For HR & Legal Teams

Give your international employees
the guide they deserve

Caresnex is a free toolkit covering everything your H-1B, F-1 OPT, L-1, and green card employees need to navigate US life — SSN, DMV, taxes, deadlines, forms, and more. Share one link. Save hundreds of HR hours.

Request enterprise access → See the employee portal
50M+
Immigrants in the US workforce
1.8M
New work visas issued per year
15+
Tools covering every visa type
Free
Always free for employees
The problem

Your international employees are on their own

HR teams and immigration attorneys handle visa status and compliance — but who helps employees figure out how to get a driver's license, open a bank account, understand their paycheck, or renew their EAD on time?

"When does my EAD expire?" (again)
HR teams field the same questions repeatedly: deadline reminders, DMV requirements, SSN applications, tax status. Hours per employee, per year.
⚠️
Missed deadlines = lost work authorization
An employee who misses their EAD renewal window loses work authorization. An I-485 applicant who travels without AP abandons their case. These are preventable with the right reminders.
Scams targeting your employees
Notarios, fake immigration attorneys, and USCIS impersonators disproportionately target immigrants. A scammed employee may have their immigration case damaged or derailed.
🗺️
Life logistics no one covers
Your immigration attorney handles the visa. But housing, credit building, banking without SSN, ITIN vs SSN for taxes, DMV requirements — employees are left to figure it out alone.
The solution

15+ tools, personalized per visa type

Caresnex covers every immigration-adjacent question your employees have — automatically personalized based on their visa status, state, and goals.

Deadline Tracker
Tracks EAD, OPT, passport, I-94, H-1B, AP, and GC conditional dates. Email alerts at 90/60/30/7 days.
Email alerts
USCIS Form Wizard
Step-by-step guides for I-765 (EAD), I-131 (AP), I-485 (AOS) with correct eligibility codes, field explainers, and document checklists.
I-765 · I-131 · I-485
USCIS Case Tracker
Employees check their case status by receipt number. Explains every USCIS status code in plain English.
All receipt types
⏳
Green Card Wait Calculator
Priority date calculator with wait time estimate, EB-1/2/3 comparison, and email alert when date approaches current.
EB-1 · EB-2 · EB-3
H-1B Sponsorship Finder
Searchable database of 2,000+ companies that have sponsored H-1B visas, with petition counts, approval rates, and median wages.
USCIS public data
Tax Guide
Resident vs non-resident, 1040 vs 1040-NR, FICA exemptions for F-1/J-1, ITIN, and tax treaty benefits. Personalized per visa.
15 visa types
DMV Guide
State-by-state requirements for driver's license with immigrant documents. Which visas qualify for REAL ID.
All 50 states
Paycheck Decoder
Explains every line of a US paycheck: federal/state tax, FICA, pre-tax deductions, W-4 allowances. Personalized by visa and state.
All states
Housing Finder
Rental guides for immigrants: what landlords typically require, ITIN-only rentals, tenant rights by state, tips for each visa type.
Visa-specific tips

Proactive deadline alerts — before it's too late

EAD renewal must be filed 5–6 months before expiry. Miss the window and your employee loses work authorization. Caresnex sends email reminders at 90, 60, 30, and 7 days before every critical date.

  • EAD / OPT / STEM OPT expiry
  • H-1B petition expiry
  • Passport + I-94 expiry
  • Advance Parole (AP) document
  • Conditional green card (I-751 deadline)
  • Driver's license tied to visa status
📅 Deadline Tracker — example
EAD expiry ⚠️ 28 days
I-485 case status 📡 Interview scheduled
Passport 🟡 62 days
H-1B petition ✓ 8 months
Driver's license 🟡 45 days
Alerts sent 90, 60, 30, 7 days before each date
🧾 Tax Guide — F-1 OPT example
Tax residency Non-resident alien
File form 1040-NR (not TurboTax)
FICA status EXEMPT (year 1–5)
Form 8843 Required every year
China treaty $5,000/yr exempt
+ ITIN guide, SPT calculator, tax treaty table

Tax guidance that prevents costly mistakes

F-1/J-1 employees who file 1040 instead of 1040-NR (because they used TurboTax) face amended returns and IRS correspondence. H-1B employees who don't know about FBAR get penalties on foreign accounts.

  • Correct form: 1040 vs 1040-NR vs dual-status
  • FICA exemption for F-1/J-1 (first 5/2 years)
  • Substantial Presence Test calculator
  • Tax treaty benefits by country (12 countries)
  • ITIN application guide with timeline
  • FBAR / Form 8938 reminders for resident aliens
How it works

Share a link. That's it.

No enterprise contract required. Caresnex is free for employees. If you want a custom branded portal, dedicated onboarding, or API integration — contact us below.

1
Share caresnex.com
Send the URL in your onboarding email, Confluence, Slack, or HR portal. Employees can use it immediately — no account required for most tools.
2
Employee sets up profile
1-minute setup: visa type, state, goal. Every tool auto-personalizes. Deadline tracker sends email alerts. All data stays in the browser — we don't store personal information.
3
Fewer HR emails, happier employees
Employees answer their own questions. HR teams spend time on complex cases, not "how do I get a driver's license" for the hundredth time.
Visa coverage

Built for every work visa type

Content is personalized by visa, state, and goal. No generic advice — only what's relevant to that employee.

H-1B L-1A / L-1B O-1 F-1 OPT / STEM OPT J-1 Scholar H-4 EAD TN (Canada/Mexico) E-3 (Australia) I-485 Pending Green Card Asylee / Refugee DACA TPS B-1/B-2 Visitor Naturalized Citizen

Let's talk about your team

Whether you want a branded employee portal, onboarding integration, or just want to tell us what your team needs — we'd love to hear from you.

Free for employees · No spam · We'll respond within 1 business day
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